Junior Administrative Coordinator required for a 12 month contract role based onsite with a leading multinational client in Basingstoke.
Duties of the role
Liaise closely with the National Therapeutic Advisors for the respective brands to facilitate the planning and implementation of meetings across the UK and IE.
Coordinate third party meeting (National and regional) sponsorship across Specialty brands.
Checking and ordering the printing of all P2P meeting invites.
Liaising with Local Customer Meeting Service Team (LCMS), Ethics and Compliance and other cross functional team members on P2P meetings, congresses and other queries/concerns.
Raise purchase orders, and liaise with external parties to ensure invoicing is completed.
Point of contact for general meeting enquiries on areas such as eP2P, events, webinars etc.
Support Specialty Business Unit brand teams with delivery of marketing activities and initiatives as required, especially those related to meetings and P2P (eg. Webinars and speaker training/ briefing)
Plan and coordinate meetings with multiple stakeholders across brands
Complete any required documentations of a bank of speakers across the UK and ROI on relevant systems.
Liaising closely with National Therapeutic Advisors and Sales Teams to confirm dates and times available to speak with speakers for local sales led P2Ps.
Development in liaison with National Therapeutic Advisers of combined Speciality Business Unit annual meeting diary.
Maintain clear tracking of implementation of meetings programme across the Speciality Business Unit.
Enter the customer attendees into systems such as Veeva (Customer Database) and Mercury (Speakers)
3+years of experience in administration and /or project management
Excellent planning skills with the ability to manage small scale projects
Excellent interpersonal and communication skills
Experience of working in a virtual / multi-national organisation
Competency in areas such as Excel, Word, PowerPoint.
Knowledge of certain technologies such as Veeva desirable
Knowledge of e-P2P Platform and other IT platforms e.g. webinar technology.
Interested candidates should submit an updated CV
Please click the link below to apply, call Alba on (phone number removed) or alternatively send an up to date CV email@example.com
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***
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